Marion-Polk Food Share works with a network of partners to distribute the food we collect. All of our Partner Agencies are independent, not for profit, and/or religious organizations. We are grateful for the hard work that these Agencies do to feed people in our community. After all, It takes a strong community to make sure that everyone is fed.
Frequently Used Forms
authorized representative food box form 2016 – Use when another party wants to pick up a food box for someone else.
Temperature Log for refrigerators, freezers, and dry storage.
*Need thermometers? Ask the agency relations manager!
Pest Control Log – Use this on a weekly basis if you do not pay for a service to check your facility.
Volunteer Training & Agreements
Remember all site managers have to have their food handler’s card or “Serve Safe for Food Pantries” training with the new 2015 Partner Agency Agreement. Send a copy to Megan Rivera, the Agency Relations Manager, at firstname.lastname@example.org.
Training Signature Sheet & Confidentiality Agreement – Civil rights, Food Safety and Lists Confidentiality Agreement.
- send a copy of your training log to the Agency Relations Manager, Megan Rivera, on an annual basis.
Or have your Food Handler’s Card (go online or take the class).
Required Posters & Signs for All Agencies
Hand-washing Signs (post in restrooms & kitchens):
Fresh Alliance Guidelines Poster (donated grocery store products).
USDA Agency Required Signs
2016 Income Guidelines (Pantries only)
TEFAP 2017 Income Guidelines – English
TEFAP 2016 Income Guidelines Poster – Russian
Justice for All Poster – English and Spanish (All USDA Pantries and Meal Sites)
- Also need tear-off sheets for posters (get from agency relations manager)
Contracts & Handbook
Keep an updated copy in your notebook
TEFAP Handbook 2014 Version – make sure this is in your agency notebook!
Partner Agency Handbook – many of your questions answered here.
Limited English Proficiency (LEP) Plan – fill out based on your agency’s ability to help people speaking little English.
Nondiscrimination Statement – include on all publications and web materials.
Nondiscrimination Statement – Spanish
Food Assistance Guide – English – list of pantries and meal sites.
Food Box Guide of recommended foods.
Agency Disaster Response Plan – ready to download and fill-out with details specific to your agency
“I Speak” Language ID Chart – keep this on your intake table so people can identify what language they speak. Then use the multilingual cards to help with food box intake.
Food Words List – English & Spanish
Websites for Bilingual Recipes
Food Hero from OSU Extension
Spend Smart. Eat Smart from Iowa State Extension
Eat Fresh from California
Capitol Area Food Bank Bilingual Recipe Site – from our nation’s capitol.
Food Safety Guides
Cooking for Groups Food Safety Guide for meal sites from USDA
“Danger Zone” Poster – Temperatures
Washing Hands – How-to Sign
Safe Sanitizing – English
Safe Sanitizing – Spanish
Food Safety Guide for Food Handler’s Card from the Oregon Health Authority.
Food Safety Guide in Spanish