Marion-Polk Food Share works with a network of partners to distribute the food we collect. All of our Partner Agencies are independent, not for profit, and/or religious organizations. We are grateful for the hard work that these Agencies do to feed people in our community. After all, it takes a strong community to make sure that everyone is fed.
Required Posters & Signs for All Agencies
Rights and Responsibilities – updated 3/2017, combined English & Spanish
Temperature Log for refrigerators, freezers, and dry storage.
*Need thermometers? Ask agency relations!
Pest Control Log– Use this on a weekly basis if you do not pay for a service to check your facility.
Wash Your Hands-Bilingual, post handwashing signs by sinks in bathroom and kitchens
Fresh Alliance poster English (donated grocery store products)
Fresh Alliance poster spanish (donated grocery store products)
Service Animals, updated 2017
Annual Volunteer Training
All Agencies need to review the confidentiality agreement and food safety with volunteers on an annual basis.
TEFAP/USDA volunteers also need to complete an annual civil rights training.
Training Signature Sheet & Confidentiality Agreement – Civil rights, Food Safety and Lists Confidentiality Agreement.
- send a copy of your training log to Agency Relations on an annual basis.
Or have your Food Handler’s Card (go online or take the class).
Remember all site managers have to have their food handler’s card or “Serve Safe for Food Pantries” training with the new 2015 Partner Agency Agreement. Send a copy to Megan Rivera at email@example.com or Auzeen Rasaie at firstname.lastname@example.org.
TEFAP/USDA Agencies Only:
Civil Rights Brochure – English, updated 2016
Civil Rights Brochure_Spanish, updated 2016
USDA Agency Required Signs and Papers
For Food Pantries Only:
TEFAP Authorized Representative form 2017 – can be used when someone else picks up food for a family
For USDA Pantries AND Meal Sites:
Justice for All Poster – English and Spanish (All USDA Pantries and Meal Sites)
- Also need tear-off sheets for posters (get from agency relations manager)
Contracts & Handbook
Partner Agency Handbook, from Oregon Food Bank
USDA/TEFAP Agencies Only:
TEFAP Handbook – Partner Agencies – 2014– make sure this is in your agency notebook!
Partner Agency LEP Plan – Limited English Proficiency Plan, fill out based on your agency’s ability to help people speaking little English.
USDA Nondiscrimination Statement English– include on all publications and web materials.
Other Helpful Resources
Agency Disaster Response Plan – ready to download and fill-out with details specific to your agency
I Speak Language ID Chart – keep this on your intake table so people can identify what language they speak. Then use the multilingual cards to help with food box intake.
Food Safety Information for Meal Sites
Cooking for Groups, food Safety Guide for meal sites from USDA
“Danger Zone” Poster – Temperatures where food becomes unsafe