Partner Agency Info

Marion-Polk Food Share works with a network of partners to distribute the food we collect. All of our Partner Agencies are independent, not for profit, and/or religious organizations. We are grateful for the hard work that these Agencies do to feed people in our community. After all, It takes a strong community to make sure that everyone is fed.

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Frequently Used Forms

USDA Sign-In Sheet 2016

authorized representative food box form 2016 – Use when another party wants to pick up a food box for someone else.

Temperature Log for refrigerators, freezers, and dry storage.

*Need thermometers? Ask the agency relations manager!

Pest Control Log – Use this on a weekly basis if you do not pay for a service to check your facility.

Volunteer Training & Agreements

Remember all site managers have to have their food handler’s card or “Serve Safe for Food Pantries” training with the new 2015 Partner Agency Agreement. Send a copy to Megan Rivera, the Agency Relations Manager, at

Training Signature Sheet & Confidentiality Agreement – Civil rights, Food Safety and Lists Confidentiality Agreement.

  • send a copy of your training log to the Agency Relations Manager, Megan Rivera, on an annual basis.

Civil Rights Brochure – English
Civil Rights Brochure – Spanish
Civil Rights Training PowerPoint

Civil Rights Video

Food Safety Training video – All agencies
Food Safety Pt.2 – Meal sites

Or have your Food Handler’s Card (go online or take the class).

Food Safety Brochure – English

Food Safety Brochure – Spanish translation

Required Posters & Signs for All Agencies

USDA Agency Required Signs

2016 Income Guidelines (Pantries only)

TEFAP 2017 Income Guidelines – English
TEFAP 2016 Income Guidelines Poster – Russian

TEFAP 2017 Income Guidelines- Spanish

Justice for All Poster – English and Spanish (All USDA Pantries and Meal Sites)

  • Also need tear-off sheets for posters (get from agency relations manager)

TEFAP Religious Referral Notice


Contracts & Handbook

Keep an updated copy in your notebook

2015 Partner Agency Agreement

2015 USDA Food Agreement

TEFAP Handbook 2014 Version – make sure this is in your agency notebook!

Partner Agency Handbook – many of your questions answered here.

Limited English Proficiency (LEP) Plan – fill out based on your agency’s ability to help people speaking little English.

Nondiscrimination Statement – include on all publications and web materials.

Nondiscrimination Statement – Spanish

Helpful Resources

MPFS Food Item Code Descriptions

Food Assistance Guide – English – list of pantries and meal sites.

Food Assistance Guide – Spanish

Food Box Guide of recommended foods.

Agency Disaster Response Plan – ready to download and fill-out with details specific to your agency

“I Speak” Language ID Chart – keep this on your intake table so people can identify what language they speak. Then use the multilingual cards to help with food box intake.

Food Words List – English & Spanish

Fundraising with a Staff of One

How to Spot Can Defects

Agency Assignment List

Websites for Bilingual Recipes

Food Hero from OSU Extension

Spend Smart. Eat Smart from Iowa State Extension

Eat Fresh from California

Capitol Area Food Bank Bilingual Recipe Site – from our nation’s capitol.

Food Safety Guides

Cooking for Groups Food Safety Guide for meal sites from USDA

“Danger Zone” Poster – Temperatures

How to Clean and Sanitize in a 3 Compartment Sink

Washing Hands – How-to Sign

Safe Sanitizing – English

Safe Sanitizing – Spanish

Food Safety Guide for Food Handler’s Card from the Oregon Health Authority.

Food Safety Guide in Spanish

Partner Agency Contact Form

Please use this form for any inquiries that you might have.

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